Privacy Policy

Last Updated: January 2025

1. Introduction

Nexec ("we," "our," or "us") is committed to protecting your privacy. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our career search management platform.

2. Information We Collect

2.1 Information You Provide

• Account registration information (name, email address, password)
• Career search data you voluntarily input or log
• Email communications you choose to import or connect through our service

2.2 Email Data

When you grant permission to access your email account:

• We access only the emails necessary to help you manage your career search
• We analyze email content to identify career-related communications
• We create logs and summaries of your career search interactions

2.3 Automatically Collected Information

• Usage data and analytics about how you interact with Nexec
• Technical information such as IP address, browser type, and device information
• Log files and error reports to improve our service

3. How We Use Your Information

We use your information to:

• Provide and maintain the Nexec service
• Create logs of your career search interactions
• Help you organize and track your job search activities
• Analyze career-related email communications
• Improve our platform and develop new features
• Communicate with you about your account and our services
• Ensure the security and integrity of our platform

4. Email Data Handling

4.1 Access and Processing

• We only access emails when you explicitly grant permission through Google's OAuth system
• Email access is limited to what's necessary for career search management
• We use automated systems to identify and categorize career-related communications

4.2 Data Retention

• Career Search Emails: Emails you log as part of your career search are retained as long as you maintain an active account
• Other Emails: Non-career related emails are automatically deleted on a rolling 90-day basis
• Account Data: Retained until you delete your account or request deletion

5. Information Sharing and Disclosure

5.1 Third-Party Sharing

• We do not sell, rent, or share your personal information with third parties for their marketing purposes
• We do not share your email data with any third parties

5.2 Limited Disclosure

We may disclose your information only in these limited circumstances:

• Legal Requirements: When required by law, court order, or government request
• Service Protection: To protect the rights, property, or safety of Nexec, our users, or others
• Business Transfer: In connection with a merger, acquisition, or sale of assets (with notice to users)

6. Data Security

We implement appropriate technical and organizational security measures to protect your information, including:

• Encryption of data in transit and at rest
• Regular security assessments and updates
• Limited access to personal information on a need-to-know basis
• Secure authentication and authorization processes

7. Your Rights and Choices

7.1 Account Management

• Access, update, or delete your account information at any time
• Download your data through our export feature
• Delete your account and associated data permanently

7.2 Email Access

• Revoke email access permissions at any time through your Google account settings
• Control which emails are logged as part of your career search
• Request deletion of specific email data

7.3 Data Portability

• Request a copy of your personal data in a structured, machine-readable format
• Transfer your data to another service provider

8. Google API Services User Data Policy Compliance

Nexec's use and transfer of information received from Google APIs adheres to the Google API Services User Data Policy, including the Limited Use requirements.

9. Children's Privacy

Nexec is not intended for use by children under 13 years of age. We do not knowingly collect personal information from children under 13.

10. International Users

If you are accessing Nexec from outside the United States, please be aware that your information may be transferred to, stored, and processed in the United States.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time. We will notify you of any material changes by:

• Posting the updated policy on our website
• Sending an email notification to registered users
• Providing notice through our platform

12. Contact Information

If you have questions about this Privacy Policy or our privacy practices, please contact us:

For data protection inquiries or to exercise your privacy rights, please use the contact information above.